Free Trucking Invoice Template & Generator
Bill for hauls, mileage, and accessorial charges with load and route details included.
Branding & Document Setup
Parties & Invoice Details
Line Items
| Description | Qty | Unit Price | Total | |
|---|---|---|---|---|
| $735.00 | ||||
| $150.00 |
Totals & Terms
Live Preview
A4 · 210mm × 297mm| Description | Qty | Unit Price | Total |
|---|---|---|---|
| Haul — Load #48213, Atlanta GA to Nashville TN (245 mi) | 1 | $735.00 | $735.00 |
| Layover Fee (24-hour delay at destination) | 1 | $150.00 | $150.00 |
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About the Trucking Invoice Template
Trucking invoices function similarly to freight invoices but are often issued directly by an owner-operator or small carrier rather than a logistics company, which means they need to stand on their own without a broker's paperwork to back them up. Including the load or reference number, origin and destination, and mileage alongside the rate makes the invoice easy for a shipper's accounts payable team to match against their own records and pay without delay.
Trucking Invoice FAQs
Should I include the load or reference number on my invoice?
Yes — always reference the broker or shipper's load number, since this is typically how their accounts payable team matches your invoice to the correct shipment and rate confirmation.
What is a layover fee and when should I charge it?
A layover fee compensates for a driver being delayed overnight through no fault of their own, typically at pickup or delivery — invoice it as its own line item referencing the date and reason for the delay.
Should I invoice per mile or per load?
This depends on your rate agreement with the broker or shipper — either is common, but the invoice should clearly state which pricing method was used and show the math (rate per mile × miles, or flat rate per load).
How quickly should trucking invoices typically be paid?
Many carriers invoice with Net 15 or Net 30 terms, though factoring companies are often used in trucking specifically to get paid within a day or two in exchange for a small percentage fee.